Part I Scope

 

1.1. The scope of this policy is to govern the behaviour of participants at all National Capital Model United Nations (NCMUN) events and in the broader context of the Conference. It is intended to resolve problems and disputes justly and efficiently when and if they arise.


1.2. An aim of this policy is to ensure that NCMUN prevents discrimination in any form at NCMUN events and through its operations.


1.3. The scope, wording and nature of this policy may be altered or amended at any time by the Secretariat where at least 2 days’ notice is given to delegates via email, but cannot be altered or amended during the conference.

 

Part II Definitions

2.1 For the purposes of this policy:

                    2.1.1. Secretariat refers to the organising committee of NCMUN, including the Secretary-General(s), Under-Secretary-General(s), and any other person

                    2.1.1. involved with organising the conference,


                    2.1.2. Participant includes all delegates, committee directors, members of the Secretariat and any other person involved with NCMUN,
 

                    2.1.3. Head Delegate refers to a person nominated by a university delegation as the person responsible for working with the Equity team to maintain the

                              wellbeing of their delegation,
 

                    2.1.4. USG Equity refers to the Under-Secretaries-General for Equity;


                    2.1.5. Sober Representative refers to a member of the Secretariat or their appointees who attend allocated social events as a member of the Equity

                              team.

Part III Standard of Behaviour

 

3.1. All participants are expected to behave at all times in a way that does not being the name of NCMUN into disrepute
 

3.2. All participants shall obey Australian and ACT laws. This includes but is not limited to:
 

                    3.2.1. Only consuming alcohol if they are at least 18 years of age;

 

                    3.2.2. Not consuming illicit substances;
 

                    3.2.3. Not damaging property; and


                    3.2.4. Not harming other conference participants or members of the general populace.


3.3. All participants are expected to be respectful of other participants, the Secretariat, and anyone else they interact with in the course of the Conference. This includes but is not limited to:


                    3.3.1. Not discriminating against or insulting based on race, gender identity, sexuality, ethnicity, disability, age, marital status etc;
 

                    3.3.2. Not harassing, intimidating, or otherwise making uncomfortable, another person; and
 

                    3.3.3. Following directions given by the Secretariat and Directors.

 

Part IV What to expect from NCMUN

 

4.1. NCMUN will endeavour to provide a fun, safe environment for all participants
 

4.2. NCMUN will not discriminate against participants on the basis of gender, race, sexuality, disability, age, ethnicity, marital status, university of origin, religion, class, etc
 

4.3. NCMUN’s disciplinary process will be based on principles of justice. This means we will:
 

                    4.3.1. Take steps to hear all sides of a disagreement, where reasonable;
 

                    4.3.2. Take steps to ensure all participants are safe;
 

                    4.3.3. Follow this Code of Conduct in our decision-making; and
 

                    4.3.4. Provide reasons for decisions.

 

Part V Head Delegates


5.1. To ensure NCMUN is safe and inclusive conference for all delegates, delegations with five or more members must appoint a Head Delegate.


                    5.1.1. Notification of nomination of Head Delegate shall be submitted via the online application form. This must be completed by 24.09.17


                    5.1.2. Failure to comply with this requirement will result in delegations not being officially recognised by NCMUN and thus being ineligible for          

                              delegation awards.


5.2. NCMUN requires that Head Delegates be present for a debrief with the Equity USG’s before the first committee session.


5.3. NCMUN expects that Head Delegates be especially well acquainted with the provisions of this document.


5.4. NCMUN will support Head Delegates by:


                    5.4.1. ensuring briefing sessions are held respecting confidentiality


                    5.4.2. ensuring the Equity USGs facilitate de-briefs that practically help Head Delegates further the ideal of a safe and inclusive conference.

                    5.4.3. ensuring any grievances or incidents reported are addressed justly and efficiently by the Equity team


                    5.4.4. ensuring open access to appeals processes afforded to all delegates in this document where the appellant wishes to involve the Head Delegate


                    5.4.5. relaying details of local support services in cases of disclosure of sexual assault

Part VI Social Events

 

6.1. Where appropriate, NCMUN recommends the following to be adhered to when organising events:


                    6.1.1. alcoholic drinks are accompanied by a sufficient amount of food;


                    6.1.2. “free” alcoholic drinks are not distributed in such a manner as to encourage excessive drinking at events;


                    6.1.3. the distribution of alcohol should always be in accordance with the event provider’s “Responsible Service of Alcohol” obligations; and


                    6.1.4. in the absence of this, the service of alcohol should be in accordance with the State legislated requirements.


6.2. At each NCMUN social event, a pre-determined person of the position of Equity Officer(s), NCMUN Secretariat or an organiser of the NCMUN event will be responsible for liaising with the event provider and external parties to ensure compliance with the relevant legislation and NCMUN Policies.


                    6.2.1. This person is not allowed to drink alcoholic beverages while assuming responsibility of the event.


                    6.2.2. The default person will be an Equity Officer, however a member of the NCMUN Secretariat can be substituted into this position, if requested or                                   any person nominated by the NCMUN Secretariat


6.3. At every social event, sober representatives as defined in 2.1.5 will be in attendance. They must:


                   6.3.1. Have a blood alcohol level of zero throughout the duration of the event


                   6.3.2. Wear a lanyard denoting their role


6.4. If not a Secretariat member, NCMUN reaffirms sober representatives as playing a referral role when dealing with any incidents.


6.5. NCMUN will support sober representatives by:


                   6.5.1. Being well supported during socials by an effective Equity team


                   6.5.2. Providing the details of any sober Head Delegates before an event


                   6.5.3. Providing a safe environment after socials for debrief purposes

6.6 NCMUN reaffirms that sober representatives are equally bound by the conditions of this document like other participants.

Part VII Sexual Assault and Sexual Harassment

7.1. NCMUN aims to create an environment free from sexual assault and sexual harassment (SASH) where all members are treated with courtesy and respect.


7.2. Nothing in this policy is intended to vary rights and responsibilities at law.


7.3. Nothing in this policy is intended to unreasonably restrict participation in, and enjoyment of, the activities of any NCMUN Events that encourage the development of friendships, personal enjoyment and good humour.


7.4. Sexual harassment includes, but is not limited to:


                    7.4.1. making promises or threats in relation to sexual activity;

                    7.4.2. displaying sexually graphic material;


                    7.4.3. un-welcomed sexual gestures;


                    7.4.4. persistent requests for sex or intimate physical contact;


                    7.4.5. stalking; and


                    7.4.6. sexually based insults or threats.


7.5. Sexual harassment is not behaviour that is based on mutual attraction, friendship and
respect.


7.6. In the event of an incident of SASH, NCMUN encourages the survivor to report through any
of the following mechanisms:


                    7.6.1. The anonymous reporting form


                    7.6.2. Informing their Head Delegate


                    7.6.3. Informing an Equity Officer


                    7.6.4. Informing any other member of the Secretariat


                    7.6.5. Informing any nominated sober representative at an event


                    7.6.6. Informing the police


7.7. Any disclosure to any member of the Secretariat shall be treated as strictly confidential, unless other the survivor or other participants may be in danger.


7.8. In the event of a disclosure to Equity, the wishes of the survivor shall be considered of paramount importance. We will take the welfare of the survivor and others seriously, and so in cases where the survivor and/or other participants may be in danger, emergency services may be contacted. Aside from this, a number of measures may be taken, depending on the survivor’s wishes and the nature of the event:

                   7.8.1. Referral of the survivor to external services such as the Canberra Rape Crisis Centre;


                   7.8.2. A formal warning to the disclosed perpetrator explaining why their behaviour was unacceptable;


                   7.8.3. Demand that the offending material be removed;


                   7.8.4. Moving the disclosed perpetrator to another committee and/or different accommodation;


                   7.8.5. Expelling the disclosed perpetrator from NCMUN;


                   7.8.6. Any other measure laid out in Section 8;


                   7.8.7. Informing the Police;


                   7.8.8. Any other measure deemed appropriate.


7.9. A respondent who is penalised shall have the right to appeal to the Behaviour Review Board.

Part VIII Departures from the Standard of Behaviour


8.1. In the event of a departure from the standard of behaviour, Equity Officers, nominated sober reps, and/or the Behaviour Review Board may decide upon an appropriate punitive measure. Such measures include, but are not limited to:


                   8.1.1. Demanding an apology;


                   8.1.2. Not allowing a participant to consume alcohol at a particular event or at all events of the Conference;


                   8.1.3. Not allowing a participant to attend a particular social event or all remaining social events;


                   8.1.4. Moving a participant to another Committee;


                   8.1.5. Not allowing a participant to receive any awards;


                   8.1.6. Expelling a participant from NCMUN; and


                   8.1.7. Prohibiting a participant from attending all future NCMUNs.


8.2. Sober Reps may, without consulting with Equity or the Behaviour Review Board:


                   8.2.1. Prevent a participant from consuming further alcohol at an event;


                   8.2.2. Demand an apology from a participant;


                   8.2.3. Relocate a participant at an event; and


                   8.2.4. Any other power agreed upon by the Secretariat.


8.3. Sober Reps may, after consulting with an Equity Officer:


                   8.3.1. Eject a participant from a particular event


8.4. Equity Officer may, without consulting with the Behaviour Review Board:

                  8.4.1. Demand an apology;


                  8.4.2. Prevent a participant from consuming alcohol at a particular event or at all events of the conference;


                  8.4.3. Eject a participant from an event;


                  8.4.4. Prevent a participant from attending a single upcoming event;


                  8.4.5. Move a participant to another Committee; and


                  8.4.6. Any other power agreed upon by the Secretariat.


8.5. Particularly serious departures from the expected standard of behaviour as described in 3, which may result in one of the more serious measures, include but are not limited to:


                  8.5.1. deliberately or recklessly causing damage to property;


                  8.5.2. theft;


                  8.5.3. violent behaviour;


                  8.5.4. offensive behaviour;


                  8.5.5. unjustifiably interfering with the enjoyment of other participants;


                  8.5.6. disrupting any official NCMUN function;


                  8.5.7. failing to give due respect to NCMUN's guests and speakers;


                  8.5.8. the use, possession and distribution of or request for prohibited drugs;


                  8.5.9. sexual assault; and


                  8.5.10. sexual harassment.


8.6. In interpreting the nature of a participant's behaviour and an appropriate response, the Officers and Behaviour Review Board may have regard to whether the offending action/s were committed:


                  8.6.1. during NCMUN competition;


                  8.6.2. during an NCMUN official function;


                  8.6.3. during an NCMUN seminar or guest presentation;


                  8.6.4. at an NCMUN social function; or


                  8.6.5. while travelling to or from an NCMUN function or competition.

Part IX Behaviour Review Board


9.1. There shall be an NCMUN Behaviour Review Board (the Behaviour Review Board) comprised of:


                 9.1.1. at least one equity officer;


                 9.1.2. one general secretariat member; and


                 9.1.3. one of the Co-Secretaries-General (or their nominee).

9.2. The Behaviour Review Board will deliberate on:


                 9.2.1. any matters concerning the behaviour of participants at an NCMUN Event; and


                 9.2.2. those duties as determined by this bylaw;


9.3. Except where otherwise provided for, decisions of the Behaviour Review Board shall be final.


9.4. The Review Board shall convene, as soon as possible;


                 9.4.1. at its own discretion;


                 9.4.2. by motion of the NCMUN Co-Secretaries-General or


                 9.4.3. upon receipt of a complaint, in writing, by an NCMUN Event participant.

Part X The Review Process


10.1. The Behaviour Review Board may determine its own procedure for hearing any appeal.


10.2. In the case where there are two (2) or less Secretariat members on the Behaviour Review Board, additional members of the Secretariat may be added to have a minimum of three (3) members overall.


10.3. The Behaviour Review Board shall;


                    10.3.1. treat all complaints as strictly confidential;


                    10.3.2. conduct its proceedings in a fair and sensitive manner;


                    10.3.3. handle all complaints in a timely fashion; and


                    10.3.4. give reasons for their decision to the parties.

 

10.4. The decision of the Behaviour Review Board is final.

Part XI Right of Appeal


11.1. A participant who is expelled shall have the right to appeal to the NCMUN Behaviour review board.


11.2. A participant expelled under 8.5 shall have the right to appeal to the NCMUN Secretariat.


11.3. The expelled participant may address the NCMUN Secretariat for a period not exceeding five minutes, or at the discretion of the Chair.


11.4. The NCMUN Secretariat may direct questions to the expelled participant at the discretion of the chair.


11.5. The ruling of the Behaviour Review Board may be overturned by a motion attaining two thirds majority of the NCMUN Secretariat.


                    11.5.1. The members of the Behaviour Review Board shall not be permitted to vote under 10.5

                    11.5.2. The decision of the NCMUN Secretariat is final.