Secretariat

Applications

Join the NCMUN Secretariat for 2017.

Secretariat Applications are Closed

The 2017 Co-Secretaries-General, Anthony Allison and Robert Cook, are pleased to announce that applications are now open for the 2017 NCMUN Secretariat.

The National Capital Model United Nations (NCMUN) is a student-run Model UN conference. Inaugurated in 2014, NCMUN’s fourth iteration is set to be the best yet. To achieve this, however, we need an exceptional Secretariat to work with us!

Check out the descriptions of each role below, and then apply for your preferred positions by selecting the 'Apply Now' button. Please note that applications will close on Monday 27th February. If you are successful in your written application, you will be contacted via email or phone to arrange a time for an interview (to be held in Canberra or, if not possible, via Skype).

SECRETARIAT ROLES

The following is a brief description of the roles of each Under-Secretary-General of the NCMUN Secretariat. Please take the time to read through each to gain a brief understanding of what each role will involve. Please note that as the conference approaches, some roles may expand or diminish based on demand, and you may be required to fulfil roles outside of your portfolio.
We would particularly encourage women to apply for these roles. NCMUN is a conference that seeks to be open and inclusive to all people, and to achieve this, we would like to develop an equally diverse Secretariat to organise it.


NOTE:
USG = Under-Secretary-General;
NCMUN = National Capital Model United Nations Conference;
ANU = Australian National University;
SEEF = Student Extracurricular Enrichment Fund;
ANUSA = Australian National University Students Association.


Equity


This position has two (2) spots available. This is a broad, welfare-oriented portfolio. It involves responding to any general queries about the conference, developing the Code of Conduct, planning additional activities and organising the Roses program prior to the conference. At the conference itself, the portfolio involves answering any queries from delegates, maintaining delegate welfare and being the primary operator of welfare procedures and reporting mechanisms. The USG will also be in charge of organising and receiving reports from the Head Delegates of each attending university, and be expected to act as Sober Representatives for at least 1 of the 2 social events involving bar tabs.
Because of the importance of the role in maintaining delegate welfare, applicants MUST have current First Aid and Mental Health First Aid certifications. However, applications are still accepted if it is guaranteed that these certifications are acquired prior to the conference. Training may be provided for these throughout the year.


Public Relations


This position has two (2) spots available. This portfolio involves the promotion of NCMUN and all its activities to the general public. It will also involve answering delegate queries and managing social media platforms (Facebook, Twitter, Snapchat and Instagram as a minimum), as well as some work on website design and operation. This will be done in cooperation with the other USG Public Relations, as well as other members of the Secretariat. At the conference itself, this will involve organising photography and maintaining a strong social media presence. More specifically, the two applicants will specialise in one each of the following roles:


Marketing
In addition to the aforementioned work, the USG PR (Marketing) will be responsible for the marketing strategy for NCMUN. This will involve developing an approach that attracts new and existing participants in the conference from across Australia, as well as promotion within ANU itself. Previous experience with marketing or promotion of events, activities or clubs/societies, especially on social media, would be preferred but not required.


Design
In addition to the aforementioned work, the USG PR (Design) will be responsible for the visual image of the conference. This will involve developing graphics for the conference, designing materials like the conference handbook and visual elements of the website, and managing content like photos and videos for the website. Prior experience with photo or video editing software and/or web design would be preferred but not required. A portfolio of any previous work you’d like to show us would be appreciated, so we can see your previous work.


Embassies


This position has one (1) spot available. This portfolio is focussed around organising the embassy visits for the Friday morning of NCMUN. It involves contacting embassies by phone, email or other method, organising times for the different embassies, and organising transport directions to and from the embassies. As many embassies do not schedule many months in advance, the portfolio will be relatively light until Semester 2. No prior experience is required, but any previous time management roles would be seen favourably.


Finance


This position has one (1) spot available. This portfolio is tasked with the financial and sponsorship management of the conference. This will involve organising financial information and bank details for NCMUN, arranging sponsorship deals with business or organisations in Canberra, developing a SEEF application, and enacting any financial activities from the other portfolios if approved by the Co-Secretaries-General.
Prior experience in financial management, such as in a club or society, would be preferred but not required. Previous experience in preparing and lodging a SEEF application would be highly preferred.


Committees


This position has one (1) spot available. The portfolio will be focused on organising and planning the committees at NCMUN. This will involved (with assistance from the Secretaries-General) deciding which committees are run, as well as organising director applications and ensure that directors complete their required tasks prior to the conference. During the conference, the USG for Committees will be in charge of overseeing the committees to ensure they are running smoothly and that any potential problems are solved. Prior experience with MUN and directing is preferred.


Socials


This position has one (1) spot available. This portfolio is responsible for organising the social events at NCMUN. Prior to the conference, this portfolio will focus on planning the four socials that NCMUN plans to hold, and will involve contacting various venues around Canberra, including bars, restaurants and nightclubs. During the conference, the role of the Socials officer will be to ensure the smooth running of the socials and that all information pertaining to socials is disseminated to delegates at the conference. No prior experience is needed.

Logistics


This position has two (2) spots available. This portfolio will be responsible for ensuring the general smooth running of the conference and to assist the Secretaries-General with every-day organisation. This role will entail organising lunches during the conference, internet, making room bookings, organising printing, and other activities prior to the start of the conference. During the conference, this portfolio will be responsible for ensuring that NCMUN runs smoothly by setting up committee rooms, ensuring that delegates are able to access internet, ensuring that lunch and morning tea run on time. No prior experience is required, but any previous time management experience would be seen favourably.

Speakers


This position has one (1) spot available. This portfolio will be responsible for organising the speaker events that will happen at NCMUN. This will involve contacting various people in Canberra, including politicians, academics, experts, NGO members, activists and any other relevant potential speakers. No previous experience is required, however we welcome people with novel and imaginative ideas for speakers at NCMUN.